Automation Solutions for Human Resources and Payroll
Your HR and payroll processes impact every area of your organization. Make the most of their talents with HR document automation and communications management solutions.
How Does End-to-End Automation Enhance Human Resources and Payroll?
Automated document management systems for HR and payroll teams keep your entire organization operating at a higher level. Upgrading to customer communication management (CCM) software from MHC empowers those teams in areas including:
More Efficient Time Management
Automating repetitive functions such as creating pay slips, preparing contracts, and assembling tax forms frees your team to focus on more strategic tasks.
Improved Compliance
Automatic compliance checks and fewer human touch points reduce the risk of costly errors in compliance reporting, tax documentation, and payroll.
Higher Employee Satisfaction
Automation enables faster, more accurate HR and payroll communications. Interactive forms and self-service portals put employees in charge of their own data.
Lowered Costs
Automated data entry and document production is less expensive than manual, paper-based processes, allowing HR and payroll to scale operations accordingly.
“ MHC offers solutions to streamline business processes that take your efficiency to the next level. They truly care about their customers and go above and beyond to ensure that the products they offer function well. They are readily available when needed and always there to help. They offer a variety of business automation solutions to help companies focus on what matters!”
DOCUMENT AUTOMATION VIDEO
Intelligent Document and Payment Automation
MHC NorthStar is an AI-powered platform that streamlines document and communication processes with ease. Its cloud-native design enables efficient automation of content creation, transaction processing, and workflows, helping to enhance experiences for customers, vendors, and employees.
Automation Features and Functionality Supporting Human Resources and Payroll
Automated Document Generation
Document automation for HR and payroll speeds up the document creation process while also improving accuracy and efficiency. Reusable templates and content fragments make it easy for HR professionals to generate tax documents, onboarding packets, contracts, payroll forms, and other key communications.
Automated Workflows
Automation can streamline even complex communications from creation to delivery. Easily define participants and configure workflows to align with each role. Automatic data collection and aggregation speeds up reviews and approvals, providing more accurate information and smoother delivery.
AI-Powered Document Optimization
AI Assist document creation tools provide natural language prompts that infuse your communications with the tone and sentiment that best serves each audience. Create customizable templates that make it simple to generate documents and content fragments for any context. Make instant, accurate translations to any language with a single click.
Centralized Document Templates
Bringing all of your HR and payroll document templates into a single dashboard eliminates bloat and makes it much easier to locate information when you need it. Make sure your branding and messaging are consistent across all channels and communications while still allowing flexible personalization that speaks to customers in the ways they prefer.
Personalized Communications
A deep library of flexible, customizable templates enables HR and payroll professionals to tailor communications for specific audiences and individuals. Communicating with employees in their preferred tone, length, and language builds workplace culture and boosts engagement and productivity across the board.
Business User Configurability
Having to wait for intervention from your IT team to make changes and updates to documents costs a lot of time and money. Centralized controls and an easy-to-use dashboard empower even non-technical business users to manage templates and workflows, freeing up IT to focus on more pressing issues.
Key HR and Payroll Communication Challenges and Their Automated Solutions
Keeping up with the ever-changing communications needs of HR and payroll teams is a demanding job. Document automation for human resources is the most efficient and effective method of meeting many of those demands, including:
1. Time-Consuming Manual Processes
Relying on manual processes to generate, format, edit, and distribute documents takes a lot of time. That’s a problem when dealing with time-sensitive documents like pay slips, tax forms, and contracts of employment.
SOLUTION
A document automation solution with a library of content fragments and customizable templates eliminates manual data entry and formatting.
That speeds up document generation and distribution and keeps employees engaged.
2. Costly Payroll and Documentation Errors
Every human touch point in your document processing elevates the risk of human errors. For communications related to sensitive areas like payroll, taxes, and regulatory compliance, each error can have substantial consequences.
SOLUTION
An HR document production automation solution with built-in validation boosts the accuracy of calculations while reducing human touch points.
That puts your organization at less risk of costly fines and legal issues.
3. Regulatory Compliance and Auditing
Payroll and HR is a heavily regulated field with frequently changing rules and expectations. Trying to manually keep up on the latest tax codes, compliance standards, and labor laws is a real challenge.
SOLUTION
Automatically updated document generation software keeps you aware of the latest regulatory changes.
Deep, instant visibility into every stage of your communications provides a strong audit trail and audit-ready reports.
4. Difficulty in Personalizing Employee Communication
Employee communications about important topics such as new policies, performance reviews, and benefits programs often feel impersonal and generic, which negatively impacts employee engagement.
SOLUTION
Document automations makes it simple to tailor communications to specific employees with dynamic content fragments and user-friendly templates that can be generated and updated by non-IT payroll and HR teams.
5. Employees Can’t Access Documents Easily
When employees need to access HR and payroll documents such as employment contracts, pay slips, and benefits statements, outdated manual systems lead to delays and frustration.
SOLUTION
Employee self-service tools give employees immediate, secure access to all of the documents they need.
This both removes tasks from your HR and payroll teams’ plates and keeps employees feeling empowered and engaged.
6. High Administrative Costs
Not only are manual communications processes inefficient and prone to errors, they also require more people and resources to accomplish. Manual data entry, approvals routing, and other document tasks drive up operational costs.
Request a Personalized Demo
Ready to see how MHC NorthStar can automate, refine, and expedite your HR and Payroll processes?
Sign up now for a free demo!
How Customers Succeed with MHC Software
Industry:
Education / K–12 School District
Location:
Algonquin, Illinois, United States
Size:
19,300+ documents processed monthly across multiple departments and schools
Primary Use Case:
Document management and employee self-service across finance, procurement, payroll, and HR
Document Types:
Pay stubs, W-2s, 1095-Cs, invoices, purchase orders, AP checks, vendor forms, employee documents
Healthcare Industry Customer
” Enthusiasm for our new MHC software is spreading throughout our organization, from AP to HR, as users experience how easy it is to work with. We installed MHC software in a new part of the organization, and after only a couple of hours of training, users were up and running. “
Aviation Tech Industry Customer
” MHC has provided not only a great service, streamlining the invoice management from receipt to payment authorization to an automated feed into our existing ERP, but has always been a solid partner to assist us with understanding the data we are looking at. Their customer service is exceptional and always there when called upon. ”
George Gallagher
Sr. Benefits Analyst HR
Geisinger Health
” MHC merged and transformed data from numerous sources and delivered the output I wanted. ”
Banking Industry Customer
” MHC’s design tool puts power in the hands of our business users, freeing up IT. ”
Insurance Industry Customer
” MHC has provided an EXCELLENT example of customer service.
I’m very impressed with your feedback and your willingness to develop a solution that will meet our needs, even before any purchase of your product. Thank you very much for your effort! “
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