Invoice
Automation

Invoice automation software that allows you to process more invoices with fewer human touchpoints and less time managing exceptions.

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Accelerate Invoice Collection and Processing with Automation

Invoice processing is vital for any organization’s financial health but can be time-consuming and risky, especially when relying on manual processes. Studies show manual invoice processing takes 3-4 weeks, costs $20 per invoice, and an average AP employee handles 5 invoices per hour. Automation increases the rate to 30 invoices per hour, cutting costs by 75%.

Automated solutions make AP processes faster, more accurate, and adaptable, enabling teams to scale efforts to changing business needs and focus on tasks requiring a human touch.

Eliminate manual data entry with intelligent extraction, erasing the need to set up a new template for each vendor invoice format.

Enable non-AP staff to submit payment requests electronically.

Monitor and manage invoices throughout the AP process.

Improve cash flow control and simplify audits with detailed tracking.

Run quick searches for invoices and initiate follow-up actions.

Reduce guesswork and rework through automation.

Eliminate downstream journal entry adjustments.

Enable auto-coding and GL coding for non-PO invoices.

Ensure timely and accurate payments.

Benefit from early payment discounts and streamlined communication.

Avoid credit holds, late fees, and supply chain disruptions.

Automate invoice routing with configurable rules.

Increase straight-through processing and reduce exceptions.

Our customers love us

MHC has made us more efficient. What do you like best? The ability to store invoices, checks, JEs, POs, etc. and easily look them up. The workflow system for approving invoices is efficient and easily navigable. ” Read full review

How Can MHC Solutions Streamline Invoice Processing?

MHC offers scalable AP solutions to streamline invoice processing, reduce manual work, and manage exceptions effectively. Our solutions include:

Intelligent Invoice Capture  

Our technology uses Optical Character Recognition (OCR) and machine learning to scan, clean, and transform various invoice formats into data your ERP can understand. Leveraging artificial intelligence (AI), it adapts and enhances data quality over time.

Automated Invoice Processing 

Automated invoice processing streamlines managing and tracking of data. It enables routing of invoices for approval while maintaining full visibility into their status. Effortlessly manage and audit invoices, customize workflows, allocate costs, automate coding, ensure proper reviews, and document vendor invoice disputes.

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Real-Time Visibility

Real-time visibility is key to preventing delays and strengthening vendor relationships. MHC’s invoice automation solution enables easy access to real-time data, including invoice status, outstanding invoices, exceptions, and factors that impact cashflow. The user-friendly, role-based dashboard lets you stay informed and proactively address issues.

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More Key Features and Functions 

Configurable workflow automation ensures that invoices are approved and processed in a way that serves your business best

Out-of-the-box functionality allows your AP team to easily navigate the system without relying on IT resources

Store, relate and retrieve documents associated with an invoice, including payment documents, vendor documents and POs

Flexible integrations work seamlessly with your ERP and ERP of the future
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Support audit requirements with detailed history for each document, including workflow steps, user actions, dates, and comments with the ability to quickly search for invoices and payments and initiate follow-up actions

Seamlessly retrieve supporting AP documentation directly from within your ERP system in context with related data

Auto-code GL invoices based on past patterns and/or enable invoice approvers and budget owners to submit ERP-validated GL coding for non-PO invoices

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Detect duplicate invoices and validate data prior to creating ERP transactions

Expedite implementation using pre-built AP automation ready for final configuration of invoice processes

What are the Benefits of Automating Invoice Processing and Payments?

Efficient invoice processing gives a competitive edge by improving speed and reducing expenses. Adding payment automation software enhances your AP process, resulting in:

  • Reducing processing times from weeks to days or hours.
  • Minimizing data errors through automation.
  • Allowing the AP team to focus on strategic tasks.
  • Cutting costs and optimizing cash flow by consolidating payments.
  • Scaling seamlessly with business growth.
  • Enhancing visibility with a cloud solution for easy reporting and auditing.
  • Increasing flexibility to capture early payment discounts and avoid late fees.

Michele Teer
Accounts Payable Specialist
CoxHealth

If you need a system for accounting and don’t want to pay for the huge software companies, get this.

You can use it as the most basic program or as a very complex program. It’s very versatile!

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Mary MacDonald
Accounts Payable Manager
Cherry Creek School District

What is nice about workflow is that it helps us organize our work better – we know if we already sent something out for approval or not and where the invoice is in the process. Before, that was done manually with files and piles.

Jim Krzyzewski
Managing Director
American Medical Association

Our biggest goal was to go with the vendor that offered the most seamless integration with our ERP. We selected MHC.

Administrator
Primary/Secondary Education

Their product works… period!

Great functionality filling a need that our ERP was missing. Great customer service; it feels like working with friends instead of a faceless vendor.

Efficient invoice processing and check printing.

Cox Health reduced its invoice processing time by more than half, freeing up headcount for more value-added tasks and allowing for increased scalability and productivity.

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