Insurance Policy Correspondence

Communicate when, where, and how policyholders want

Insurance Customer Experience

Insurance Correspondence
for Improved Customer Experience

Insurance Policy Correspondence for Today’s Consumer

When it comes to consuming information, customers have different preferences for tone of voice (formal, informal), channel (print, email, SMS), or language. Cultural and technological change require insurers adapt. Newer insurance companies invest in the latest technologies, including best-in-class policy correspondence. Meanwhile, established providers with legacy core systems launch digital transformation initiatives with a focus on customer experience.

Customers now demand a 24×7, always-on, anytime, anyplace ability to interact with providers.  Insurance executives therefore recognize that they must build meaningful connections with their policyholders during the quote, policy creation, rider and renewal processes. Throughout these interactions, customers want to feel empowered.

Improved communication throughout the policyholder’s lifecycle is a critical component of the overall insurance customer experience, and a driver for policy renewals. Streamlining correspondence at critical touchpoints increases in importance, as it directly affects lifetime revenue from new customers.  Many insurance solutions are effective at claims management and policy administration, but modern insurers seek to provide an additional level of digital differentiation for their policyholders.

Interact With Customers

Generate personalized insurance documents in real-time, including quotes, applications and riders.  Automate the creation of policy packets, ID cards and associated correspondence.  Enable 24×7 access to billing and policy information along with critical correspondence.  Reduce call center demands by distributing interactive documents with embedded analytics.

Gain Visibility

Manage policy processes individually, and as a whole.  Understand how are your customers engaging with you, and learn where they get stuck in process.  Pinpoint processes that have the largest impact to the customer experience, and shepherd individual policyholders through complications.  Proactively communicate with customers to exceed their expectations.


Provide an easy-to-use interface to capture initial quote and application data from prospective customers 24×7. Generate policy correspondence as-needed and on-demand regardless of time of day. Allow customers to interact with you when they want and how they want without increasing call-center support costs.

Reduce Risk

Eliminate errors in forms, documents and other correspondence throughout the policy management lifecycle. Avoid duplicate, error-prone re-entry of critical data elements. Keep all parties on the same page, including policy holders and agents. Deliver accurate correspondence to ensure regulatory compliance and reduce litigation risk.

Next-Level Customer Experience

Take into consideration customer preferences and create powerful policy documentation and correspondence in their language of choice, using the tone and delivery methods they prefer. Use interactive documents to deliver experiences that drive customer retention.


Customer Communications for Insurers Guide

Customer Communications for Insurers banner

Why Do Insurers Need a Customer Communication Platform?

Customer communication preferences change as rapidly as new
technologies do. Relying on single-core systems or on multiple applications to support constantly evolving customer communication demands becomes infeasible due to the cost, time and difficulty involved in upgrading them.

Learn how MHC customer communications management solutions empower insurers to engage their customers with personalized communication capabilities.

Download Our Guide

Insurance Correspondence for Stronger Engagement

Insurers  worldwide leverage  insurance correspondence  software by  MHC  to enhance their customer experience, reduce operating costs, and control the inherent risks associated with claims automation and policy administration processes. Thousands of companies across a broad range of industries use MHC to ensure compliance with corporate branding and  regulatory  standards while establishing genuine connections with their customers—one at a time.

CX Solutions

Insurers can leverage CX software to build a compelling user experience that solidifies their reputation among customers. 

Claims Correspondence

Design and deploy consistent, personalized communications through a variety of delivery channels both automatically and manually. 


Claims automation software helps you optimize workflows and foster stronger connections with policyholders.

Here’s What Our Customers Think

NeKiya Z.
Senior Accountant II
Enterprise (> 1000 emp.)

Unlock Your business potential with MHC 

I love the outstanding customer service from MHC Software. We appreciate the support staff’s dedication to helping us find practical solutions, reacting promptly, and going above and beyond our expectations, regardless of how detailed or specific it may be.

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Mary MacDonald
Accounts Payable Manager
Cherry Creek School District

What is nice about workflow is that it helps us organize our work better – we know if we already sent something out for approval or not and where the invoice is in the process. Before, that was done manually with files and piles.

Rebecca G.
Asst VP Financial Systems & Payroll
Enterprise(> 1000 emp.)

Excellent Solutions & Great Customer Service

MHC offers solutions to streamline business processes that take your efficiency to the next level. They truly care about their customers and go above and beyond to ensure that the products they offer function well.

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Enterprise(> 1000 emp.)

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The support staff is extremely valuable. They have even gone beyond their expected scope to ferret out solutions with us. All businesses have their nuances and they helped us meet those needs.

MHC – Phenomenal company to work with!”

MHC has some of the best customer service out there. I have worked with a large number of vendors and MHC has been consistently responsive to our needs over the past 8+ years. Their software is solid and performs well across all areas of our businesses.

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