Medical Center Streamlines Accounts Payables to Save
Medical Center Streamlines Processing, Saves Time & Money, and Achieves Fast ROI with MHC
Formed in 1997 by combining the operations of University Hospital, Bishop Clarkson Memorial Hospital, and their ambulatory care facilities, The Nebraska Medical Center (TNMC) is Nebraska’s largest health-care facility. TNMC employs more than 4,900 employees and has over 1,000 physicians in all primary specialties and sub-specialties on staff. More than 350 medical and surgical residents assist in the training and education of a thousand students on campus in a given year.
The Nebraska Medical Center is known for excellence, innovation, and quality patient care. As the teaching hospital for the University of Nebraska Medical Center, this 627 acute-care bed facility has an international reputation for providing solid organ and bone marrow transplant services. TNMC serves patients regionally including Nebraska, Iowa, South Dakota and Missouri with comprehensive oncology, neurology, and cardiology programs.
The invoice approval process was completely manual and paper-based, causing persistent backlogs in
On average, it took 12 calendar days to process an invoice
Manual routing of invoices provided no audit of approval processing
An inaccurate measure of liability because invoices were not visible or tracked until after approval was received from the department being charged
With MHC’s Document Express™ solution for AP Checks, Payroll, Positive Pay, ACH, 1099s and Electronic W-2s in use since 2008, The Nebraska Medical Center expanded its business partnership by selecting MHC Image ExpressTM for Accounts Payable operations
MHC Image Express™ streamlines approval processing for incoming AP invoices, electronically distributing invoice documents via MHC Workflow integrated with Infor Lawson vendor and GL data
The Nebraska Medical Center retrieves document images via Infor Lawson and custom reports
In 2011, The Nebraska Medical Center implemented MHC Image Express™ and MHC Workflow with Infor Lawson vendor/GL/AP520 integration
Deployment of MHC Image Express™ was completed within 60 days
AP eliminated paper-pushing activities, enabling more time for financial control activities
Invoice processing was reduced from 12 to 7 calendar days, resulting in vendor discounts
Electronic workflow limits approvers’ access to authorized GL accounts – no more misinterpretation of handwritten GL coding
Real-time reporting to better manage accruals, audited document processing times and exception handling of problem/delinquent invoice approvals
MHC’s Infor Lawson-integrated retrieval eliminated the manual procedures related to on-site file cabinets and requesting boxes from storage when researching department expense questions or performing audit related reviews
• Audit reporting provides “real-time” metrics for accruals and invoice exception handling
• Expedited invoice processing by 58%, thus creating discount opportunities
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